Reinstatement works

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How an experienced contractor for reinstatement works can help smoothen your handover and save costs

A contractor for reinstatement works can help you, as a tenant, to fulfil the contractually-binding obligation to hand back a rented property to the landlord in its original condition on expiration of the lease.

Each establishment – whether it’s an office, a retail shop, a restaurant or pub, a day spa, or even a home – has different design requirements. So, new tenants invariably carry out a range of renovations to ensure the premises meet their needs. The more extensive the original remodel, the more complex the reinstatement work will be.

As a tenant, it’s your duty to undo all renovation works and get rid of temporary fixtures you’ve installed. In many instances, a reinstatement project has to be completed within a short time.

If you’re about to switch your business headquarters to a new base, the prospect of an office reinstatement may appear a relatively simple procedure. You just have to put things back as they were, right?

Well, yes, but that’s a lot easier said than done. Unless you bring in the services of a professional reinstatement contractor, you could find yourself in a whole heap of trouble, even to the extent of having to get involved in protracted legal bickering.

The job of a dismantle contractor typically entails much more than simply clearing out furniture, fixtures, and fittings. Anything you installed or have worn out, including partitions, flooring, decoration, and lighting, must be removed and replaced or restored.

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Undoing all that hard work is never easy

When you carried out the original remodelling of the premises, you had a free hand in shaping and filling the space to meet your needs. With a reinstatement, there’s no lee-way; you’re under a legal obligation to restore the premises to their initial condition, to the satisfaction of the landlord.

During the original renovation, you had the ability to change your mind about the initial goals you set (although this is usually not a good idea, as any professional renovator will tell you). But with a reinstatement, you don’t have that luxury. On quitting the premises, the rented space has to appear exactly how it was when you moved in.

Because taking apart all the hard work that went into the original renovation is a daunting and even distressing process, an outgoing tenant can be forgiven for putting off this job until the last minute. This explains why many reinstatement projects become a rush job – it’s something you know you won’t enjoy, and it’s going to cost you some money.

Getting a reinstatement contractor involved

Planning the reinstatement is just as important as the preparatory work necessary in a renovation. It’s crucial in ensuring a smooth handover of a clean, pristine, empty space to the landlord. A specialist local contractor can offer invaluable advice, while making sure the project is carried out at minimal reinstatement cost.

Attempting to restore the business premises on your own may well result in damage to items that you could otherwise resell or reuse. A DIY approach to reinstatement work could also lead to structural damage to the fabric of the building.

A costly and time-consuming issue such as this can be avoided by engaging reliable contractors right from the start of the project.

When choosing a contractor, it’s advisable not to be guided solely on price; the level of skill and experience of the company should be a priority.

Besides legal requirements, you should aim to carry out the reinstatement in such a way that you make a lasting impression with your landlord by demonstrating you’ve been a responsible tenant. You’d never know – you could do business with them again.

Leaving the premises how you found them

Often, the first stage of a reinstatement involves the job of a hacking services contractor. You may think that ripping things out will be a lot easier than doing the original renovation work when you moved in, but think again. Dismantlement on this scale is an intricate process that needs professional attention to detail.

Reversing the effects of an interior redesign can be a big job that includes:

  • Removing of partition walls, ceiling, and flooring, which all have to be replaced to match the original condition of the premises. You need to fill any cracks or holes that have appeared in walls and ceilings and paint them in their original colour.
  • Doors and windows may also need restoring to their former state, and curtains or blinds replaced.
  • All custom furniture, work stations, and fixed cabinets have to go, as do phone, security, computer network systems, including wiring and air-conditioning installations and associated pipework.
  • If you’ve put in a fire-safety system/ceiling sprinkler, that needs to be taken out.
  • Electrical work will include dismantling and replacing lighting fixtures and fittings, plus removal of any electrical installations and cabling you’ve had installed, including outlets and switches.
  • Any decorative touches you added to enhance the office environment for your staff, such as wall posters, pictures, or artwork, during office reinstatement will have to be taken down, as will any signage that you put up to reflect your company’s brand identity.

When you walk away from your reinstatement, you should leave the premises exactly how you found them, to ensure you meet the landlord’s expectations upon inspection.

How to work with the contractor for reinstatement works to cut costs

Most tenants will feel overwhelmed with all the work involved in a property restoration and probably won’t even know where to start, especially with a limited timeline and budget.

An experienced reinstatement contractor can work closely with you to keep costs to a minimum and steer you through the whole process to guarantee a flawless handover to the property owner.

Regular maintenance can help prevent greater expense on reinstatement, so make sure all permanent/semi-permanent elements of your business or residential space, such as walls, ceiling, flooring, and tiling, are kept clean and in good order. Repair any minor damage through wear and tear as it occurs.

With a little negotiating and bargaining, you can avoid or recoup some of the costs of meeting your obligations when you hand back the premises to the landlord, so:

  • Negotiate with the owner to keep the lighting, electrical outlets, and air-conditioning you’ve installed.
  • Negotiate with the incoming tenant to take over the office in its existing condition.
  • Sell dismantled items, such as doors, windows, and furniture, to a second-hand store or scrap dealer.
  • Buy used products to use as replacements.
  • Transfer items that you don’t or can’t sell to your new office.

Need help from a reliable and reasonably-priced renovation expert?

Why choose Kepha Design and Contracts

We take ownership of our actions by taking responsibility.

Kepha Design and Contracts in Singapore specialises in a methodical, structured plan of action to ensure the successful outcome of any reinstatement work, big or small.

As well as guaranteeing that the requirements of the landlord are fulfilled, we’ll take care to make sure the project complies with relevant building regulations and codes.

Kepha believes that to be able to dismantle a physical establishment, you have to know how to construct one in the first place – we cater to a complete range of renovation services.

We have the experience and expertise you can rely on to achieve the results you and your landlord expect from a reinstatement project.

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